How to setup custom email response codes

Create custom email response codes for the Tessitura integration. This is particularly helpful for consortiums to ensure each organization's responses are separate.


Topics covered in this article:

How to setup new email response codes in Tessitura

Varying email responses for consortiums

 

 

How to setup new email response codes in Tessitura

 

Tessitura has default email response codes and allows new email response codes to be setup. In this section, we will review the default email response codes available and then how to setup new email response codes.

 

Default email response codes in Tessitura

 

Tessitura has a set of 5 default email response codes: open, click, hard bounce, soft bounce and unsubscribe. These values are defined in TR_EMAIL_RESPONSE_CODE and have a subset of values in TR_RESPONSE.

 

Default values in TR_RESPONSE:
9 – Open
11 – Hard bounce
12 – Soft bounce
10 – Click
13 – Unsubscribe / Abuse complaint

 

Default values for email responses in TR_EMAIL_RESPONSE_CODE:
1 – Open
2 – Hard bounce
3 – Soft bounce
4 – Click
5 – Unsubscribe / Abuse complaint

 

How to setup new email responses codes in Tessitura

 

Create new email response codes when you want to process responses that are not part of the default. For example, setup a new email response code for abuse complaints. Or, setup unique email response codes for consortium members.

 

In Tessitura ...

1. Go to System Tables.

2. Search for TR_RESPONSE. Select this table.

3. Select add and add each new email response.

Example, add abuse complaint or add open/click/unsubscribe etc for consortium members.

4. Save your updates to TR_RESPONSE.

5. Search for TR_EMAIL_RESPONSE_CODE. Select this table.

6. Select add and add each new email response to this table.

7. Reference the corresponding TR_RESPONSE value to each new response added to TR_EMAIL_RESPONSE_CODE.

8. Save your updates to TR_EMAIL_RESPONSE_CODE.

9. Export the TR_EMAIL_RESPONSE_CODE table or take a screenshot.

 

In WordFly ...

WordFly has to update your account or consortium member accounts to use the appropriate email response IDs from TR_EMAIL_RESPONSE_CODE. Please email us the new email response IDs.

 

Example screenshot of TR_EMAIL_RESPONSE_CODE showing the values a consortium might setup for two consortium members holders (WordFly configures the email_response value for each account),

 



 

 

 

Varying email responses for consortiums


There are a couple ways you can vary responses for consortiums so that unsubscribes, opens, clicks and bounces are all logged correctly for each member.

 

You can use Source Group or Media Type to differentiate responses for an organization. Or, you could setup unique email response codes for each consortium and use that to update email responses correctly for each member.

 

The recommended approach is to setup unique email responses for each consortium. The LP_UPDATE_EMAIL_PROMOTION stored procedure is configured to handle email responses for each consortium uniquely. Note: preference updates are handled by a separate stored procedure. 

 

If you do use custom responses for each sub-license, WordFly will need to configure the accounts to use those responses instead of the defaults. Review the first section of this article to learn how to setup new email response codes.

 

 

 

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