How do I add a calendar reminder to my Template? (Modern & Classic Editor)

Calendar reminders are a great addition to your email template and help subscribers save important dates to their digital calendars.


Topics covered in this article:

Create your event reminder

Host your event reminder file

Add your event reminder to your email template (Classic and Modern email)

 

 

First, create your event reminder

 

Note: Our examples are from Outlook since most organizations use this email client for their internal emails.

 

1. Create a New Appointment.


Fill our the appointment with all the applicable event information.


CalendarInvite1.PNG

 

2. Under Save As, select Save As type “iCalendar Format (*.ics)”.


This defaults to “Save Selected Appointment”, make sure to have this radial selected so that you aren’t saving out your entire calendar.

Tip: It's best practice for the web to avoid spaces and special characters in your file names

 

CalendarInvite2.PNG

 

 

 

Second, host your saved .ics file.

 

Host the saved .ics file on your web server or in another publicly accessible location.
Example, http://www.wordfly.com/_media/WordFlySchoolReminder.ics

 

You can also upload your file into WordFly’s Media library.  Follow the steps in this support post to learn how to upload a new media file. Copy your calendar file link from your media folder.

 

 

 

Third, update your Email template with the link to your hosted calendar file.

 

In your Email template you can add your calendar link it to an image area or to a text link.

 

CLASSIC EDITOR

 

1. Go to Emails > Email Templates.

2. Hover over your Template and select View/Edit.

3. Select “Edit in WordFly”.

4. Find your image area in your Template, hover over it and select “Edit alt text or link”

5. Insert your calendar link in the “redirect” link field.
Note: You can also add a calendar link to text areas of your Template. There are two options to add your image in a text editor.
•    In the text editor, select the link icon to add the calendar link address.
•    Or, select the HTML button to add your calendar link directly in the HTML code. Your link code will look like this example:
"<a href="http://www.wordfly.com/_media/WordFlySchoolReminder.ics">

6. Save your Template.


 

MODERN EDITOR

 

1. Go to Emails > Email Templates.

2. Hover over your Template and select View/Edit.

3. Select “Edit in WordFly”.

4. Click on an image block in your email, this will bring up the Edit Content window on the left panel.

5. Insert your calendar link in the “href” field.
Note: You can also add a calendar link to text areas of your Template. There are two options to add your image in a text editor. Click on any text block to open the Edit Content window on the left panel.
•    In the text editor, highlight a word or image, then select the link icon to add the calendar link address.
•    Or, select the HTML button to add your calendar link directly in the HTML code. Your link code will look like this example:
"<a href="http://www.wordfly.com/_media/WordFlySchoolReminder.ics">

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